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Finance Manager

 

Incumbent: TBD

Reports to: Vice President of Operations

Supervises: Bookkeeper

 

The Partnership for Children and Youth (PCY) is a an innovative, well respected, high impact, growing organization committed to closing the achievement and opportunity gaps for students from under-resourced communities, so that all young people can thrive in school and beyond. We have a longstanding reputation as excellent partners and collaborators with a diverse set of allies and stakeholders. Learn more about our work at www.partnerforchildren.org.

 

PCY seeks to fill the Director of Finance position within our Management Department. A successful candidate will be strategic, detail-oriented, and efficient. This is a tremendous opportunity for a finance leader who is eager to deepen our mission by maximizing and strengthening our internal capacity. Ideal candidates will have experience in non-profit fiscal management and will demonstrate the ability to work across departments and functions within the organization. This position requires an individual who is comfortable with new opportunities and changing landscapes, and is invested in advancing PCY’s strategic financial objectives.

 

Position Summary
The Director of Finance plays a critical role in PCY’s fiscal operations, and will work in partnership with the Chief Executive Officer (CEO), Vice President of Operations, and the Board of Directors. The Director is responsible for carrying out PCY’s financial plans, policies, and practices in accordance with generally accepted accounting principles (GAAP). The primary responsibilities for this position include day-to day accounting, budgeting and forecasting, treasury, and regulatory reporting and filing. The Director is also responsible for maintaining internal controls and managing payroll and benefits. This position reports directly to the Vice President of Operations and will work closely with the Directors of Administration and Development.

 

Essential Duties and Responsibilities
Under the direction of the Vice President of Operations, the Director of Finance will:

 

Accounting and Financial Reporting

  • Manage all accounting functions such as Accounts Payable, Accounts Receivable, General Ledger, bank reconciliations, and monthly and quarterly closings.
  • Maintain sound internal controls, including reviewing and updating the Accounting Policy and Procedure Manual annually.
  • Manage cash flow and quarterly financial reporting.
  • Present financial statements to program staff, the Leadership Team, CEO, and/or Board of Directors.
  • Staff and participate in the Board of Directors Finance and Audit Committees. Coordinate with the CEO and Board Treasurer in activities as manager and custodian of investments and other assets.

 

Budgeting and Forecasting

  • Support and implement long-term financial plans as detailed in the strategic plan.
  • Work closely with the Vice President of Operations and program staff to prepare annual program budgets; assist program staff in monitoring the financial performance of programs.
  • Prepare annual operating budget, in collaboration with the Leadership Team, CEO, and Treasurer, for approval by Board of Directors.
  • Train staff and Board Treasurer on accounting practices, fiscal procedures, and budget management, as needed.
  • Develop mid-year forecasts and present to Leadership Team and CEO.

 

Audit, Tax, and Grant Management

  • Manage and oversee PCY’s annual audit and tax return and other issues regarding PCY’s tax exempt status.
  • Serve as a liaison between external audit firm and PCY’s Audit Committee.
  • Manage financial reporting and budgeting for grant applications or renewals in collaboration with management and development staff and bookkeeper; track and allocate expenditures and timing to specific grants; fulfill and monitor pre and post financial grant requirements as needed.

 

Payroll and Benefits Administration

  • Set-up payroll accounts and process bi-weekly payroll with outside payroll service (e.g. ADP, TSheets, etc.).
  • Manage recording of payroll in the general ledger and maintain system to allocate wages and employer taxes across programs and funding sources.
  • Supervise Bookkeeper in reconciling quarterly payroll, payroll tax reports, and annual W-2 forms.
  • In collaboration with the Director of Administration, administer and reconcile employee benefits including commuter benefits, 401(k), retirement plan, and paid time off.

 

Qualifications
The successful candidate will be adaptable, resourceful, and a demonstrated problem solver. Her/his work will be driven by strategic thinking and executed with rigor and efficiency. S/he will have a keen eye for detail, patience, and a commitment to treating others with respect. Specific skills and experience include:

 

  • Bachelor’s degree in Management, Finance, Accounting, or related field.
  • Strong knowledge and application of GAAP within a non-profit or educational organization.
  • 5+ years of professional non-profit accounting and finance experience with budgets exceeding 2M, including: month‐end closings, financial statement preparation, consolidation of reporting across multiple entities, etc.
  • Demonstrated expertise in financial processes for non-profit organizations with multiple programs and funding sources, including government contracts and restricted foundation grants.
  • 2+ years of experience supervising accounting and/or administrative staff.
  • 2+ years of experience with payroll processing (ADP or TSheets preferred).
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Impeccable mathematics and analytical skills.
  • Proven track record of designing and implementing successful financial tracking and management systems.
  • Experience leading annual non‐profit audits and preparation of 990s.
  • Ability to work independently, manage shifting priorities, and meet recurring deadlines.
  • Strong written and oral communication skills with experience in effectively communicating financial data and insights to staff, executive, and Board audiences.
  • Commitment to the values and mission of the PCY.
  • Advanced skills in QuickBooks and Excel.
  • Proficiency in Google and Microsoft products (e.g. Drive, Docs, Word, Power Point, etc.) is required; knowledge and experience with Salesforce is a plus.

 

 

Job Type
Part Time (0.65 FTE; 26 hours/week)

 

Job Category
Exempt

 

Compensation
Annual Salary: $75,000-$80,000; salary based on full-time equivalency
Benefits include health, 401k, and Flexible Spending Account (FSA).

 

To apply: Please send cover letter, resume, and employment application to: jobs@partnerforchildren.org.

 

Employment Application Link: http://partnerforchildren.org/wp-content/uploads/2017/01/Employment_Application_-fillable.pdf.

 

Please include Director of Finance in the subject line. All applications are due Friday, April 21, 2017, 5:00pm PST. Email applications with attachments in Microsoft Word or PDF format only. We do not accept phone inquiries regarding the position. Please do not call.

 

Partnership for Children and Youth is an equal opportunity employer that values diversity at all levels of our work. The organization’s policy regarding equal employment opportunity means that all decisions regarding recruitment, hiring, benefits, wage and salary administration, scheduling, disciplinary action and termination will be made without unlawful discrimination on the basis of sex, gender, race, color, age, national origin, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, citizenship status, pregnancy or maternity, veteran status, or any other status protected by applicable federal, state or local law.

Updated: 3/17/17

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